Home Care Timesheet Management – Digital Timesheets for Caregivers
Digital timesheets for home care agencies: caregivers submit hours and tasks from the app, admins track them online.
- Industries
- Platforms
- iOS, Android
- Store category
- Utilities
- Built with
- Flutter
- Node.js
- MySQL
The project
Home Care Timesheet Management is a platform for home care agencies that still ran on paper timesheets. Caregivers pick a client, choose a daily or weekly timesheet, enter clock-in and clock-out times and tick the tasks they did in each room, such as changing linen, then add comments and submit. Business rules stop a timesheet going in with missing information, and reminders keep submissions on time. Administrators track every caregiver's timesheets in a web portal, where branded timesheets are stored and searchable for payroll and audits. We built the iOS and Android apps in Flutter with a Node.js and MySQL backend.
The challenge
- Caregivers filled in paper timesheets and dropped them off, faxed them or emailed them each week.
- Missing hours or tasks only came to light when payroll was being run.
- Agencies had to keep paper records searchable for audits and regulators.
What we built
- A mobile app for daily and weekly timesheets with clock-in and clock-out times per client.
- Room-by-room task checklists and comments for each visit.
- Business rules that block submission until required information is filled in, plus automated reminders.
- An administrator portal to track submissions and store timesheets for payroll and audits.
Key features
Daily and weekly timesheets
Caregivers choose a client and log a single day or a full week.
Clock-in and clock-out
Start and end times are recorded for each service day.
Task checklists
Caregivers tick off care tasks by room, such as bedroom, bathroom and kitchen.
Required-field rules
A timesheet cannot be submitted while information is missing.
Submission reminders
Automated notifications prompt caregivers to submit on time.
Administrator portal
Agencies view, track and search every submitted timesheet, each branded with the company logo.
