Privacy Policy

Equitysoft Technologies Pvt. Ltd. (“we”, “our”, or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you use our Invoice PDF Documents Scanner mobile application.

By using the application, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Application Overview

Invoice PDF Documents Scanner is an invoice and document scanning application that uses Optical Character Recognition (OCR) technology to help users scan, upload, read, and organize invoice information.

The application allows users to:

• Scan invoices using the device camera
• Upload invoice images
• Process invoices using OCR
• Extract text and invoice information
• Review and edit extracted information
• Save invoice records
• View previously saved invoices in Invoice History
• Search and manage saved invoice records
• View the original invoice along with its extracted information

2. Information We Collect

The information we collect depends on how you use the application.

2.1 Account Information

If the application requires account registration, we may collect:

• Name or Display Name
• Email Address
• Password
• Other basic account information provided during registration

This information is used to create and manage your account, authenticate your identity, and provide access to the application's features.

If account registration is not required for a particular version of the application, account information will not be collected.

2.2 Invoice & Document Information

When you scan or upload an invoice, the application may collect and process information contained in the document, including:

• Invoice Number
• Invoice Date
• Due Date
• Seller or Vendor Name
• Seller or Vendor Address
• Buyer or Customer Name
• Buyer or Customer Address
• Tax Identification Information
• Subtotal
• Discount
• Tax Amount
• Total Amount
• Currency
• Payment Terms
• Invoice Items
• Product or Item Names
• Quantities
• Unit Prices
• Tax Information
• Other information contained in the invoice that is processed through the OCR functionality

This information is used to provide the invoice scanning, OCR, review, editing, and invoice history features.

2.3 Images and Camera Information

The application may request access to your device camera when you choose to scan an invoice.

The application may also access images or files that you choose to upload from your device.

Camera and image/file access is used only to allow you to scan or upload invoices and process the selected documents.

We do not access your camera or personal images without your action or permission.

2.4 OCR-Processed Information

When an invoice is scanned or uploaded, the application processes the document using Optical Character Recognition (OCR) technology to recognize text and extract invoice-related information.

The OCR-processed information may include text and data contained within the uploaded or scanned invoice.

OCR results may not always be completely accurate. Users can review and edit the extracted information before saving it.

2.5 Invoice History Information

When you save an invoice, the application may store information associated with that invoice, including:

• Original Invoice Image or Document
• Extracted Invoice Information
• Information Manually Edited by the User
• Invoice Number
• Vendor or Seller Name
• Invoice Date
• Total Amount
• Date and Time the Invoice Was Scanned or Saved

This information is stored so users can access their previously scanned invoices through the Invoice History section.

2.6 Device & Usage Information

The application may process limited technical information required to provide and maintain the application, such as:

• Device Type
• Operating System Version
• App Version
• Technical Information Required for Application Functionality

If analytics, crash reporting, or other technical services are introduced, the information collected through those services will be handled in accordance with this Privacy Policy and the applicable third-party service policies.

3. Invoice Scanning & OCR

Invoice images or documents selected by the user are processed to provide the application's scanning and OCR functionality.

The information extracted through OCR may be used to:

• Recognize Text
• Identify Invoice Information
• Display Extracted Information
• Allow Users to Review and Edit Information
• Save Invoice Records
• Display Previously Saved Invoice Information

The application does not guarantee that OCR results will always be completely accurate. Users are responsible for reviewing and confirming extracted information before relying on it.

4. Invoice History & Storage

The application provides an Invoice History feature that allows users to access invoices they have previously saved.

Saved invoices may include the original invoice document and the related extracted information.

Users may be able to:

• View Previously Saved Invoices
• View Original Invoice Documents
• View Extracted Information
• Edit Saved Information
• Search Saved Invoices
• Delete Saved Invoices

Invoice history is stored so that users can access their saved records after closing and reopening the application.

5. How We Use Your Information

We may use collected information to:

• Provide Invoice Scanning Functionality
• Process Documents Using OCR
• Extract Invoice Information
• Allow Users to Review and Edit Extracted Information
• Store and Display Invoice History
• Provide Search and Invoice Management Features
• Maintain Application Functionality
• Maintain Application Security
• Respond to User Support Requests
• Improve Application Performance and Reliability
• Comply With Applicable Legal Requirements

6. Data Storage & Security

We use reasonable security measures to help protect your information from unauthorized access, misuse, disclosure, alteration, or loss.

Invoice information, uploaded documents, account information, and invoice history may be stored securely on our servers or through service providers used to operate the application.

We take reasonable steps to protect uploaded invoices and the information contained within them.

However, no method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security of your information.

7. Data Sharing

We do not sell, rent, or trade your personal information.

We may share limited information with trusted service providers when necessary to operate and support the application, such as:

• Cloud Hosting Providers
• Database Service Providers
• OCR or Document Processing Service Providers
• Security Service Providers
• Other Technical Service Providers

These providers may process information only as necessary to provide services on our behalf and are expected to handle information appropriately.

8. Third-Party Services

The application may use third-party services to support features such as:

• Data Storage
• OCR Processing
• Account Management
• Security
• Analytics
• Crash Reporting
• Other Technical Functionality

If third-party services are used, those services may process certain information on our behalf and may have their own privacy policies and terms.

We will update this Privacy Policy when necessary if the application's third-party services or data practices change.

9. Account & Data Deletion

Users may request deletion of their account and associated personal information, where an account is provided by the application.

Users may also request deletion of their saved invoice information and associated documents.

When a deletion request is received, we will take reasonable steps to delete applicable information and associated data, subject to legal, security, fraud prevention, or other legitimate retention requirements.

Users may contact us using the contact information provided below to request account or data deletion.

10. Children's Privacy

Invoice PDF Documents Scanner is not specifically designed for children.

Users must meet the minimum age requirements applicable in their region to use the application.

We do not knowingly collect personal information from children.

If we become aware that a child has provided personal information, we will take appropriate steps to remove such information where required by applicable law.

11. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access Your Information
• Update Your Account Information
• Update or Delete Saved Invoice Information
• Request Account Deletion
• Request Deletion of Personal Information
• Request Deletion of Uploaded Documents
• Manage Camera and Photo/File Permissions
• Withdraw Certain Permissions

Users may contact us regarding any privacy-related requests.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the application, our data practices, or applicable legal requirements.

Any changes will be reflected by updating the Effective Date at the top of this document.

Continued use of the application after changes become effective constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us:

Company Name: Equitysoft Technologies Pvt. Ltd.
Email: info@equitysoft.in